California Federation of Women's Clubs
Amenities and Protocol
Amenities: are courteous acts that contribute to an atmosphere of harmony and gracious hospitality.
Protocol: refers to the code of formal procedure and politeness important to the smooth running of an
organization. It is simply good manners in an atmosphere of friendliness and politeness.
Head Table Seating
Flowers and Gifts
State Board Meetings
State Board meetings are hosted by the districts in which the meeting is held, assisted by the clubs. Plans and arrangements are coordinated with the State President, Amenities Chairman and Meeting Planner.
Club Duties for District Meetings
The same basic plans are followed for a club meeting as those of a district meeting.
(a) Decorations for platform, luncheons, banquets.
(b) Provide members as doorkeepers, pages, credentials and any other necessary committee as required.
Courtesies to State President
Itinerary and Invitations to State President
The State President handles her own itinerary. The funds for her travel come from state allowance. When inviting her for a special occasion, include necessary courtesy tickets. She does not attend at her own expense; she is your guest. When she is a District Convention guest, she arranges her own transportation to your area. Her expenses for housing and meals' are as a guest of your district. Reserve hotel accommodations or home hospitality according to her preference.
Invitations should be written by the president of either the club or district extending the invitation.
The State President should be invited to each district at least once during her administration.
Expected From Guest and Guest Speakers
Expected From Members
Receiving Lines after an Installation
It is advised that officers from the club, district, CFWC or GFWC be placed between visiting dignitaries to
eliminate the necessity of a dignitary presenting a guest to another dignitary.
A receiving line should never be so long that progress is impeded, and conservation "in Line" should be brief. A member should be appointed to introduce guests to the first person in line.
A Legacy of Strength, A Spirit of Hope