Somewhere in Time is the CFWC 2018 – 2020 Membership Team theme. We really want to instill in our California Federation Members that you only need to branch out to other members in order to help and support. We have such strong roots as an organization and we can provide strength for one another. 

Dori has given all of us such a marvelous theme for this Administration: “CFWC Keeping Up With The Times". These are not just words put together, but an ideal filled with passion and spirit. We need to build upon the words and their meaning in order to enhance the vitality and assets we each offer to our clubs and districts. 

The intensity we utilize to make us better volunteers for our community is a powerful tool, which we can harness and focus towards the betterment of the entire world. It truly does take a village to raise awareness and every CFWC member has the potential to reach their unbounded membership driven dreams, all we need to do is invest in our Memberships! 

Be creative this year with Membership, try new things, keep an open mind. Do not place yourself in a box and try to think out of it…there is no box! Our membership boundaries are limitless. There is nothing we cannot do if we work together. Create better Teams with the members in your clubs and districts so that you may enjoy the benefits of one another. Be kind to everyone and enjoy the company of everyone. Create a club and district atmosphere your members want to flock to. Have fun!

You will find useful information and forms and information in this book and on the CFWC website. This valuable information includes:

Reporting for the 2018 Club and District year, (previously under 1st Vice President)

  • How to obtain a Welcome Letter for your new members
  • How to apply for an Anniversary Certificate
  • How to submit pictures of your Membership to GFWC
  • Ideas on the GFWC Membership Program and GFWC Membership Grants
  • How to get your club listed in the GFWC Clubwoman Magazine Recruitment page
  • How to apply for 25 and 50 Year Membership Pins
  • How to apply for Star Recruitment Pins


  • All CFWC clubs are to complete the CLUB AWARD ENTRY FORM. Send to 1st VP, Pam Ament, forms are provided in this manual. Clubs should follow their District rules, adhering to deadlines and submission copies.
  • All CFWC districts are to complete the DISTRICT AWARD ENTRY FORM Send to 1st VP, Pam Ament, forms are provided in this manual.  The District Award Entry Form and all Club Award Entry Forms should be submitted to both the Area VP representing the District’s Area and the 2nd VP of CFWC, each require a full set of all reports submitted.  Reports are due by February 15, 2019.
  • All Membership Reports should follow the rules as outlined on the Award Entry Forms; please note that there is no special Membership Report Form.  The Forms, as provided online (at and in this manual, are easy to follow and “Membership” should be written or typed in the Program Title area.


  • Club and Membership Awards will be given for the following:
  • Best Membership Narrative (at both the club and district levels)
  • Membership Increase Awards for 10% + (at both the club and district levels)
  • Most Creative Membership Program (at the club level)
  • CFWC Past President Chimes Perpetual District Award for highest % net gain

Club Size by Category                                                District Size by Category

Small Club: 1 - 20 members                                     Small District: 1 – 400 members
Medium Club: 21 – 40 members                             Medium District: 401 – 700 members
Intermediate Club: 41 – 70 members                    Intermediate District n/a
Large Club: 71+ members                                        Large District: 701+ members

YOUR MEMBERSHIP REPORTS COUNT: over the past 4 years CFWC has garnered recognition at the International level by winning each of the Awards listed below.  Make sure your club’s and districts understand the significance and importance of their Reports and revel in the knowledge that CFWC excels in Membership!


  • GFWC recognizes State Federations for outstanding projects and clubs for creative projects in implementing effective Membership programs, as follows:
  • Certificate to one State Federation in each membership category
  • $50 award to one club in the nation for project creativity.
  • Award winners will be determined by entries into the Awards Program. Each State Federation may submit one State Award Entry Cover Sheet and one Club Creativity Award Entry Cover Sheet for the Membership program. Clubs do not submit entries directly to GFWC.
  • A $500 award will be given at the 2020 GFWC Annual Convention to one state in each GFWC membership


The Area VP’s will be able to send you a letter from Dori Kelsey, welcoming new members to your club.  Please send a written request or email request with the name of your new member to your elected Area Official.

Your Area elected Officers are:

     Linda Daniels-Lima, Area A Vice President
     Anna Dinter, Area B Vice President
     Debbie Pietraszko, Area C Vice President
     Jan Amonti, Area D Vice President

Each of these ladies have their contact information provided in this manual for your convenience. Please give the Area Officers 3-weeks to get your Welcome Letter out via mail to your member.

ANNIVERSARY CERTIFICATES for MEMBER, CLUB, & DISTRICT    (See buttons above to download forms)

Certificates can be obtained by written request for your Member, clubs and districts celebrating the following Anniversaries every 5 years beginning with 25.  When an individual reaches 60 years, certificates can be given every year.

Please submit your request to Barbara Briley-Beard, include the name of the member, the name of the club or district.  Provide the address of the person that the certificate should be mailed to and the name of the requesting member. Additionally, provide the date joined, (Junior Club time counts), or the date incorporated.  Please give a 3-week turnaround for all Certificates requested.


The complete GFWC 23-page Membership Advancement Guide is available for individual download from under Officers, 2nd Vice President.  GFWC’S “UNITED BY DIVERSITY” RECRUITMENT CAMPAIGN is ongoing for 2018 - 2019.  Join GFWC clubs nationwide in our popular membership recruitment campaign:   

June, July, August:                                   RETENTION, Report due September 1

September, October, November:        RECRUITMENT, Report due December 1  

December, January, February:            MENTORING, your Report due March 1

March, April, May:                                 RECOGNITION, Report due June 1


Recruitment is a year-round process, and the campaigns and reporting of new members reflect this fact. A club that recruits three new members during each season will end the year with 12 new members! Clubs may plan creative membership recruitment campaigns and events around the many national awareness issues that are aligned with GFWC Community Service Programs, special programs, and commemoration days and months. The possibilities are endless when we look to DIVERSITY for guidance.

The possibilities are as diverse as our organization. Always include Federation facts, food, and fun. Clubs achieving and reporting three new members as a result of their recruiting efforts will be recognized in GFWC Clubwoman Magazine.  

Send the name of the recruiter and the names and contact information of the active, dues-paying new members to Barbara Briley Beard, CFWC 2nd Vice President of Membership. Deadlines are listed with the Seasonal information as previously noted in this section.


CFWC Clubs gaining and reporting three new (CFWC dues paying) members on the Seasonal Recruitment Campaign Report Form (available in the resources section of will be recognized in the GFWC Clubwoman Magazine.   

Inspire other CFWC & GFWC clubs by submitting your success stories and photos to Membership Services Manager, Kate Garlick at:


GFWC offers $50.00 grants for recruitment activities in conjunction with seasonal recruitment campaign activities. The Grants are distributed four times a year in advance of the season during which the funded activities will take place.  The Membership Grant Application form is available in the resources section of

A $500 award will be given at the 2020 GFWC Annual Convention to one state in each GFWC membership category that records the largest number of new clubs federated with GFWC during the 2018-2020 GFWC Administration. State membership chairmen must send the completed New Club Form to GFWC Headquarters within 60 days of the new club’s federation date in order for the new club to qualify. Dues for the new club must be received by GFWC no later than the next February 15 dues deadline. The award is based solely on information provided to GFWC via the New Club Forms submitted between July 1, 2018, and May 1, 2020.


small, star-shaped pins with a butterfly clasp and a chain that attaches to the stem of the GFWC Member Pin. Members who have recruited 30 to more than 50 new members will be awarded the appropriate color circles to wear behind their star pins. These awards are cumulative and cross administrations. There are 10 levels. For more information see the GFWC Membership Advancement Guide at, resources under “M”.

 GFWC MEMBERSHIP RECRUITMENT STAR PINS    (See button above to download form)

GFWC’s Recruitment Award is for those clubwomen who recruit 5 or more new CFWC/GFWC dues-paying members.  This is a cumulative process going back to 1988. The Star Pins and Circle Awards will be presented at the members’ Annual District Convention.


“CFWC Keeping Up With The Times"

​​California Federation of Women's Clubs


Number of CFWC Clubs: 242

Number of Affiliate Clubs: 13

Number of CFWC Districts: 18

Number of CFWC Members: 11,304  

“How did it get so late so soon? It's night before it's afternoon. December is here before it's June. My goodness how the time has flewn. How did it get so late so soon?” 
― Dr. Seuss